Report Writing, Types of Report with How to Write a Good Report??

What is Report Writing? How many Types of Reports? How to Write a Good Report?? Format of a Standard Report

Basically, a report is a short, sharp, concise document which is written for a particular purpose and audience. it normally sets out and analyses a scenario or trouble, often making tips for destiny action. it's for a real paper and desires to be clean and well-structured.

Definition of Report Writing:

According to the Oxford English Dictionary, a report is “a statement of the results of an investigation or of any matter on which definite information is required.”

Report writing is the creation of a structured document that precisely describes, and examines an event or occurrence. A report is a document that is short, sharp, and specially written for a particular audience and purpose.

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“A report is a short, sharp, concise document which is written for a particular purpose and audience.”

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Various Kinds Of Reports:

Here are the various kinds of reports that are usually used:

1. Long and Short Reports:
2. Formal and Informal Reports:
3. Vertical and Lateral Reports:
4. Periodic Reports:
5. Proposal Reports:
6. Functional Reports:

Long and Short Reports:

As the names suggest, these reports are characterized primarily based on their lengths. A two-page document or memorandum is a brief report, while a 30-page document is definitely long. The longer reports are amongst the types of report writing that have a formal style.

Formal and Informal Reports:

Formal reports are meticulously designed documents that focus on the goals of the organization. Think of annual audit reports. Formal reports are certain and you won’t discover any non-public pronouns in these reports. On the other hand, informal reports, such as inner memorandums, are commonly brief and written in informal language.

Vertical and Lateral Reports:

These reports are characterized primarily based on the hierarchy inside organizations. For example, a document for the administration or mentees is a vertical report, intended for the whole part or department throughout the hierarchies.

Lateral reports focus on the coordination between different departments and units in the organization. For example, the reports that are intended for, say, each of the finance and administration departments are lateral.

Periodic Reports:

As the title suggests, periodic reports are typically sent out on pre-scheduled dates. In most cases, periodic reports focus on upward hierarchy, so you can additionally discover them as vertical reports.
These reports frequently serve the administration to maintain the business strategies and things to do in control. Some annual reports mandated by means of the government, although not vertical, are regarded as periodic reports.

Some different examples of periodic reports are quarterly, half-yearly, or annual reports. As these are created at a predetermined frequency, you will discover a pre-set structure for these reports. So, the subsequent time you are requested to create a periodic report, ask your manager for the pre-set structure. You would only want to fill the modern information each and every time.

Proposal Reports:

Have you ever heard of analytical or problem-solving reports? Proposal reports are generally an extension of these kinds of reports. While there are all types of reports, there are some that are solution-oriented. Such types of reports can be recognized as proposal reports. These reports normally describe how the organization can supply an answer to particular problems.

Functional Reports:

Functional reports may be less complicated for you to recognize. These kinds of reporting include economic and accounting reports, advertising reports, and different reports that focus on particular business functions

Here Are Some Tips to Make Amazing Reports:

One has to write the body of the report before writing the introduction or conclusion and use as much visualization as possible, but not “just for the sake of using visuals.” Make sure every visual has a purpose.

The Reporter should review his/her writing skills to craft a well-written report. For example, it is suggested to use active voice and refraining from using too many acronyms. Simple language should be used.

Report Must be Stick to the Facts, Clear, and Concise.

Grammar checking is a must when anyone wants to write a report. A writer should try to keep the appendix small. He should not make it so long that it gets burdensome.

Report Writing Format:

Reports are usually divided into several sections with headings and subheadings. Reports may be instructional, technical, or enterprise-oriented, and characteristic pointers for specific actions. Reports are written to offer facts approximately a scenario, project, or manner and will define and analyze the issue at hand. ultimately, the aim of a report is to relay observations to a particular target audience in a clear and concise style.

Preparation and Planning

Firstly, the Reporter should take some time to prepare and plan for his or her report. Before starting writing, The Reporter identifies the audience. The report should be written and tailored according to the readers' needs and expectations. In the time of planning, the Reporter should ask himself/ herself several questions to better understand the goal of the report. Some questions to consider include here:

Who are the readers?

What is the purpose of the report?

Why is this report needed?

What information should be included in the report?

Once the Reporter identifies the basics of his/her report, he/she can begin to collect supporting information, then sort and evaluate that information. The next step is to organize the collected information and begin putting it together in an outline. With proper planning, it will be easier to write his /her report and stay organized.

Formatting the Report Elements:

To maintain the Reporter's report organized and easy to understand, there is a positive structure to follow. This record writing format will make it understandable for the reader to discover what he is searching for. The Reporter ought to take into account to write all the sections in simple English, besides the body, which can be as technical as he/ she needs it to be.

The Main Part/ Sections of a Standard Report in Following.

Title:

If the report is short, the front cover can include any information that the Reporter feels necessary, such as the author(s) and the date prepared. In a longer report, the Reporter may want to include a table of contents and a definition of terms.

Summary:

The summary consists of the main points, conclusions, and recommendations. It must be short, as it is a usual overview of the report. Some people will study the summary and none but skim the report, so the reporter makes positive that the Report consists of all of the relevant information. It would be excellent to write this when the document is completed so the reporter will encompass everything, even points that may be brought at the closing minute.

Introduction:

The first page of the report usually needs to have an introduction. Here the Reporter will explain the problem and inform the reader why the report is being made. The Reporter needs to give a definition of terms if he/she did not include these in the title section, and to explain how the details of the report are arranged.

Body of the Report:

This is the most essential part of the report. The previous sections should be written in simple English, however, this part can consist of technical terms or jargon from his/ her industry. There should be several sections, each clearly labeled, making it easy for readers to seek out the knowledge they seek. Information in a report is typically arranged so as of importance with the foremost important information coming first. Alternatively, the reporter would possibly prefer to order his/her points by complexity or time.

Discussion:

If the Reporter wishes, this optional section can be included at the end of the main body to go over his/her findings and their significance.

Conclusion:

This is a part where everything comes together. The Reporter should keep this section free of jargon as many people will just read the summary and conclusion.

Recommendations:

This is a section where you discuss any actions that need to be taken. In plain English, the Reporter should explain his/ her recommendations, suggestions, putting them in order of priority.

Appendices:

This part includes information that the experts in the field will read. It has all the technical details that support his/her conclusions.

Finally, it can be said that a report is a short, sharp, concise file that is written for a particular purpose and specific audience. It normally sets out and analyses a problem. It's far a real paper and needs to be clean and well-structured. There are many types of reports according to various purposes. The above tips can be followed to write a good report.